Cities of Refuge 1
the City of Refuge to the artist signed by, for e
xample, the chief administrative officer and the chairman of the cultural committee. Confidentiality when deciding on artists in residence Only a small number of people from the administration should have access to the person’s name and background information during the decision-making process. The name and other personal details should not be recorded in the minutes. Rules on confidentiality with regard to foreigners is found in chapter 21, section 5 of the Public Access to Information and Secrecy Act (OSL) and can be applied if it is assessed that there is potential for harm, such as serious abuse or other injury. Disclosing confidential information is a breach of professional confidentiality according to chapter 20, section 3 of the Swedish Penal Code (BrB). When ICORN sends the list of candidates, it is important to follow their instructions. The secretariat knows the artist’s situation and has experience in how a City of Refuge can most effectively protect a person’s safety. It can be good to remember: ● that names and the personal data of individual candidates should not be written on the agenda or recorded in the minutes, ● that as few people as possible should have access to information about the artist, ● not to use email to share personal or sensitive information. Keep in mind that a public authority’s emails are in the public domain. For more information, see the chapter entitled Safety and confidentiality. When selecting future artists in residence, it is important to consider the following questions: - Which artistic orientation has best potential in the city? - What accommodation is available? - Can the city accept a single person or an artist together with a family or others accompanying them? Has the city arranged funding? - Have support networks for professional and social safety been considered? 11/49