2019 Sustainability report 1
SUSTAINABILITY REPORT 2019 8 ANTI-CORRUPTION We n
eed to follow the effective legislation when we conduct our business. Furthermore, each and every one of our employees is expected to have a basic knowledge of laws that applies to us and the business that we are conducting. BRIBERY Hedin Bil is operational in Sweden, Norway and Belgium. We are following the laws concerning bribery and the national code of conduct for gifts, rewards and other privileges within the business sector. No form of extortion, bribery or payments that could affect decision making is accepted. Gifts to our staff is applied restrictively and only on special occasions. The company do not give any gifts to clients or partners. External representation shall occur in the lowest degree possible and always be approved by the concerned management. External representation is directed towards persons that is not employed by the company and is partaking in Hedin Bils hospitality in the form of meals, company events etc. as visitors/guests. The representation is to be directly linked to the company and fill the purpose to maintain or engage in a business connection. EMBEZZLEMENT I.A. Hedin Bil do not accept any form of embezzlement or fraud. Embezzlement means that an employee misdirects the companies trust through actions that brings personal economical gain, for example. If fraud is identified this results in a police report and termination. Through a number of policies, the concern aims to leave as little rooms as possible for fraud and embezzlement. CONFLICT OF INTEREST I.A. Hedin Bils code of conduct clearly stipulates that we follow the effective legislation when we are conduction our business. The code of conduct contains a chapter about conflicts of interests that holds the purpose to encourage every employee to uphold the ethical norms of the concern. Every coworker is to avoid situations where conflicts of interest may emerge. It is not possible to account for every situation where such a conflict could develop but stated below are some potentially risky situations that is to be avoide: • Business activities outside of the company, such as employment or competitive business ventures. • Acting as a middleman in the sales of wares or services from Hedin Bil to a third part. • The use of insider information or other secret information for personal gain. • The hiring of close relatives. RESULTS During the year we have identified a few events, whereof one severe. All these errands is investigated with the result of some changes in routines. Besides further fixing our routines we have also informed our coworkers to increase the understanding of the internal control. We have also applied the loyalty-duty as a part of our employment contracts. By the end of the year the decision to launch a whistleblower function was made. The purpose of this decision is to enable all of our employees within the entirety of the Anders Hedin Invest group and all of the underlying companies included by I.A. Hedin Bil AB to report suspicions about severe irregularities on our workplaces or within our organization. 44